PRIVACY POLICY
Connecting Works B.V.

PART 1 – GENERAL

This privacy policy applies to Connecting.Works and is only intended for individuals in the Netherlands, parties who enter into an agreement with Connecting.Works or who visit one of our websites. Connecting.Works’s products and services may be subject to various legal requirements, depending on the country in which they are offered and sold. These requirements only apply to Connecting.Works’s products and services in the Netherlands and are exclusively intended for individuals in the Netherlands. By continuing to use our website, you actively confirm that you accept the privacy policy we pursue. If you do not wish to agree to our privacy policy, please cease using our services, including visiting our websites, and please reconsider any permission you have previously given. In that case, remember that you are also at liberty to remove any cookies, should you have accepted them in the past.

1.2 CONTENT

This privacy policy describes the following specific elements related to collecting and using personal data in the case of:

use of our online services (Part 2)
clients, suppliers and other contractors (Part 3)
job applicants, temporary workers/agency workers, interns and employees (Part 4)

1.3 REASONING BEHIND THIS PRIVACY POLICY

More and more people are becoming interested in privacy but there is often a lack of clarity about what happens to your personal data. We would like to use this privacy policy to explain which information we collect and how we use and protect this information. Where we are responsible for data processing or if it is within our reasonable capabilities, Connecting.Works aims to give you as much control over your own personal information as possible. We hope that you have confidence in our carefully drawn up privacy policy and that you will give us permission to process your data. One of the aims of this privacy policy is to inform you of what we do with personal data where you are able grant permission for this. You are at complete liberty to grant or withhold this permission. We require this permission for the use of some products and services. Without that permission, we would be unable to provide full use of our website services, for example. You are at liberty to adjust or withdraw permission you have granted whenever you wish. You can notify us of this at any time. If you are worried about the way in which we process personal data, Connecting.Works is happy to enter into a dialogue with you to alleviate your worries. This privacy policy contains various ways of entering into dialogue with us.

1.4 ADVANCE PERMISSION FOR TRANSFER OF OPERATIONS

In the unlikely event that we sell, merge, spilt or otherwise dispose of all or part of our operations to another party, we retain the right to transfer your information as part of our operating assets. By agreeing to our privacy policy, you give Connecting.Works the right in advance to transfer personal and other data in such cases – in addition to all the agreements between us including the rights deriving from them – which are directly or indirectly related to our services and products, to our parent companies, sister companies and/or subsidiaries, or a third party, without Connecting.Works requiring your explicit permission.

1.5 POLICY CHANGES

The world is continually evolving, as are technical capabilities and legal obligations. Nonetheless, Connecting.Works wishes to continue to comply with all applicable legislation and to protect your data effectively using technical and organisational measures. We work in conjunction with legal and technical experts, as well as a government body when applicable, to ensure that Connecting.Works complies with all applicable standards. We have the right to amend this privacy policy from time to time at our discretion. Connecting.Works recommends that you deal responsibly with your privacy and regularly check whether our privacy policy has changed. As mentioned elsewhere in this privacy policy, you may alter your preferences and permission at any time, including after a change to our policy.

1.6 YOUR RIGHTS

You are entitled to ask us for access to your own personal data. You may also ask us to make additions to your personal data or change inaccuracies if there is a reason to do so. Moreover, you have the right to ask us to delete your personal data or to limit the use of your personal data. You can also lodge an objection to our collecting and using your data or you may submit a complaint to the Dutch Data Protection Authority. And finally, you can ask us to acquire your personal data from another party or transfer your data to another party.
The rights cannot be exercised in all circumstances. If we need your personal data in order to comply with the law, for example, you cannot lodge an objection or ask for it to be deleted.

1.7 CONTACT

You may contact us in order to be able to exercise your rights. If you have questions or would like more information about collecting and using personal data, you can of course contact us too.

Connecting.Works B.V.
+31 (0)6 5395 3727
www.connecting.works.nl
info@connecting.works.nl

PART 2 – COLLECTION AND USE OF PERSONAL DATA WHEN YOU USE OUR ONLINE SERVICES

Data sent to Connecting.Works through your visit to our site, by means of contact forms or by e-mail is treated with care. This personal data is only used by Connecting.Works and is not handed over to others.

This privacy policy describes how we deal with the information you can provide or generate during visits to our websites and when you use our products and services. The information can consist of data or personal data. By personal data, we mean all the data that identifies you as a person. As a rule, we do not ask you for sensitive information, such as your religious beliefs or your Citizen Service Number (Dutch BSN), and we do not store such information either. We are permitted to freely collect and process which is not personal data, but we treat it with the appropriate care. All personal data you provide is processed by or on behalf of Connecting.Works in line with the requirements of the Dutch Data Protection Act.

2.1 COOKIES

This site makes use of cookies. A cookie is a small file associated with this site which your browser stores on your computer. We only use cookies and similar techniques which are necessary for the site to function or to see how our site is used and how it could be improved. The “tracking cookies”placed for analytical purposes or advertisements are known as “third party cookies”. We do not place these cookies; third parties do. That is why we cannot accept responsibility for them.

If you would prefer cookies not to be stored on your computer, you can switch cookies off in your browser.

2.2 GOOGLE ANALYTICS

Anonymised data about surfing behaviour is collected via Google Analytics. This enables us to see how visitors like you use our website. Google stores this information on servers in the United States. We have explicitly forbidden Google from using the analytics information it obtains for other Google services. Please read Google’s privacy policy and the specific privacy policy of Google Analytics for more information.

If you do not wish your surfing behaviour to be logged, you can download a browser plug-in from the Google website to prevent this. This setting will then apply to all the websites you visit, not just to Connecting.Works. Download the browser plug-in.

2.3 PERMISSION FOR DATA COLLECTION FOR LIMITED PURPOSES

We prefer to gather our information by means of anonymous data, but personal data is sometimes necessary in order to perform an agreement or for another purpose as set out in this policy. We can collect this personal data in the ways described in this privacy policy.

By accepting this privacy policy, you give Connecting.Works permission to collect, process, use, reproduce and distribute your personal data for the following purposes:

The use of data for the technical operation of the website. This is data you voluntarily provide when you visit the website, such as your IP address, the device used, the type of browser and the operating system. We store this data for the duration of your visit and do not sell it to third parties.

The collection of data to analyse the length of your visit, its extent and frequency. We use the results of the analysis to improve the technical operation of the website, its ease of use and its appeal. We keep the data we collect separate from other data and anonymise it as much as possible.

To analyse your wishes, behaviour and preferences (as well as those of all our other satisfied users and visitors) as regards our products. We do so mainly by way of special campaigns and through social media and to a very limited degree through this website. We do not sell this information to third parties. We also keep this data separate from other data and anonymise it as much as possible.

To analyse the effectiveness of online and other media campaigns we conduct. We use the results of the analysis to increase our connection with you and to search for and reach people who are interested in our products. Our focus in this research is on groups of consumers, not on individual users. We may, however, directly approach groups of users –of which you might be a member –with information about our products, as long as you have given permission for us to do so. We do not sell this information to third parties.

To transfer your data to government bodies and third parties. Connecting.Works does not do this “indiscriminately”. A request to provide personal data must be underpinned by an injunction or a statutory or contractual obligation. If reasonably possible, we may decide to inform you of this. Please refer to article 2.4 of this privacy policy for further information.

2.4 PERMISSION FOR SPECIFIC PURPOSES

Connecting.Works will not collect personal data, use or make it public without your permission. We can and may collect data without permission, however, if it cannot be directly traced back to you. If we combine data and personal data (which Connecting.Works only does to the extent that this is necessary and for a specific purpose) we treat the combined data as personal data. For example, we are allowed to collect visitors’ Internet Protocol addresses (“IP address”). An IP address is a number allocated automatically to your device when you connect to the internet. We do not link IP addresses directly to your traceable data. If that is the case, we treat your IP address as personal data. If we need permission, we will always ensure that we have your permission. To make our websites and services easier to use, we sometimes choose to derive this permission from your actions and behaviour. By repeatedly or continuously using our websites, for instance, you agree that we may collect personal information, use it and make it public in accordance with this privacy policy. We may also ask for your permission for a specific purpose which is not included in the previous article. In that case, we will ask for your permission separately and store this permission.

2.5 TRANSFER OF DATA TO THIRD PARTIES

Our principle is to only store data we collect for a limited period and not to share it with anyone, unless we believe there is a good reason for doing so. Connecting.Works sometimes asks third parties to process its data, perform marketing and technical activities and other operations. When such third parties are given access to your personal data in order to perform the services and operations in question, Connecting.Works will have taken technical and organisational measures to ensure that these third parties take due care when dealing with your personal data. Connecting.Works only provides third parties, such as government bodies, with personal data when compelled to on the basis of an injunction or statutory obligation. Under the terms of this article, your personal data can also be passed on to recipients in countries outside European territory. In such cases, Connecting.Works shall take appropriate measures which can be deemed reasonable and necessary to guarantee that your data is protected as effectively as possible.

PART 3 – COLLECTING AND USING PERSONAL DATA FROM CLIENTS, SUPPLIERS AND OTHER CONTRACTORS

Please note that we will collect and use the personal data you provide as a necessary element in concluding and performing any contracts we may have with you. That applies to our clients, potential clients and to parties from whom we purchase items and/or services.

If you are one of our clients or a potential client, we will use your data in order to be able to send you an offer, decide which specifications or wishes a particular item or service ought to meet, deliver items or carry out work for you, to be able to invoice you and communicate with you promptly and efficiently about the performance aspects of the contract.

If you are one of our suppliers, a potential supplier or other contractor, your personal data is likewise needed to conclude and perform the contract. When it comes to purchasing, your personal data is needed so that we can let you know which specifications or wishes we believe a particular item or service ought to meet, so that we can send a request for an offer or place an order with you, pay your invoices and communicate with you promptly and efficiently about other aspects of the contract.

You are under no obligation to provide your personal data. However, if you do not provide us with personal data, or sufficient data, we may be unable to carry out the abovementioned work.

3.1 TRANSFER TO THIRD PARTIES

It is possible that, in connection with performing a possible contract with you, we may have to pass on your personal data to parties who supply us with parts, materials and products or who carry out work on our behalf. Furthermore, because we make use of external server space in which to store part or all of our sales and purchasing records, which includes your personal data, we provide our server space provider with your personal data. We make use of Microsoft Office and associated storage facilities for emails and other files. And finally, because we make use of a newsletter mailing service, your personal data is passed on to the provider of this service.

3.2 DIRECT MARKETING

If you have given us permission, we will store the personal data you have given us and use it in the future to send you personal emails to keep you up to date on our new and existing products and services and possibly make you an offer. Every time we send you advertising by email, you will have the opportunity to opt out in the future. The link to unsubscribe is at the bottom of each email.

3.3 RETENTION PERIOD FOR PERSONAL DATA

If you ask us for an offer but do not become one of our clients, we will delete your data within a year of our last contact. The same applies if we have received an offer from you but we have not become one of your clients: we will delete your personal data within a year of our last contact. If you have become one of our clients, or we have become one of yours, we will retain your personal data for seven years after the end of the financial year in which the contract was performed in full. The period of seven years corresponds to the period for which we are obliged to retain our records for the Dutch Tax and Customs Administration. We will delete your personal data at the end of that period.

PART 4 – COLLECTING AND USING PERSONAL DATA FROM JOB APPLICANTS, TEMPORARY WORKERS/AGENCY WORKERS, INTERNS AND EMPLOYEES

Please note that we will collect and use the personal data you provide as a necessary element in the job application procedure or in order to conclude and perform any employment contract / internship agreement / temporary staffing contract we may have with you. We also collect and use your personal data in order to comply with certain statutory obligations. These statutory obligations could, for example, relate to establishing whether and how much taxation and social security premiums are due in respect of employees.

Given this necessity, you are obliged to provide us with the necessary personal data to enable us to comply. If you do not provide us with any, or sufficient, personal data, we may not be able to proceed with the job application procedure, enter into or perform an existing or potential employment contract / internship agreement / temporary staffing contract with you or comply with our statutory obligations.

If you are an employee, an agency employee or an intern, we will use your data to compile, perform and terminate your employment contract, internship agreement or the employment relationship. This includes:

dealing with HR matters;
establishing and paying your salary, allowances and other sums of money; and
establishing and paying any taxes, social security premiums and other tax obligations on behalf of employees or interns.

If you are a job applicant, we will use your data to be able to communicate with you about the progress of the application procedure, the assessment of your suitability for a current or future job vacancy and to settle your expenses, if relevant.

If you are a temporary worker, we will use the data we receive from the employment agency to assess your suitability for a current or future job vacancy and to perform the seconding agreement.

4.1 TRANSFER TO THIRD PARTIES

We may potentially pass on your personal data to third parties. These other parties can be government bodies, or parties which carry out work for us or parties to whom we are obliged to provide data in connection with performing the employment contract. These parties are:

  • the Dutch Tax and Customs Administration
  • the Dutch Employee Insurance Administration Agency (UWV)
  • our occupational health and safety agency/occupational health officer
  • the Dutch Social Affairs and Employment Inspectorate
  • the pension insurance company
  • the leasing company
  • the absenteeism insurance provider
  • our auditor/accountant/payroll accountant

Occasionally, it will be necessary to pass on your data to another party in order to comply with the law, as in the case of passing on your data to the Dutch Tax and Customs Administration, the Dutch Employee Insurance Administration Agency (UWV), the occupational health and safety agency/occupational health officer, the (possibly compulsory) Pension Fund and the Dutch Social Affairs and Employment Inspectorate.

In other cases, it is necessary to pass on data in order to be able to perform the employment contract or other agreement with you, such as when we pass on your data to the leasing company. Passing on your data to our absenteeism insurance provider constitutes a legitimate interest, in that by doing so, we can claim insurance benefit.

Furthermore, there are parties which carry out work on our behalf, such as our auditor/accountant/salary accountant. Passing on your data to them constitutes a legitimate interest. These activities are outsourced due to the knowledge and expertise our auditor/accountant/salary account has. Our auditor/accountant/salary accountant requires your personal data in order to perform the employment contract or other agreement we have with you.

Because we make use of external server space in which to store part or all of our staff records and payroll records, which includes your personal data, we give your personal data to our server provider. We moreover make use of Microsoft Office and associated storage facilities for emails and other files. Passing your data on for these two purposes constitutes a legitimate interest, because we want to store and process data digitally and outsourcing has various advantages in this respect.

4.2 RETENTION PERIOD FOR PERSONAL DATA

We will delete your application data no later than four weeks after the application procedure ends unless you grant us permission to keep your data for a maximum period of one year.

We will retain personal data which is important for tax purposes in our payroll accounts for a period of seven years after you leave our company. This retention period corresponds to the legal obligation we are under. We will retain wage tax statements and a copy of your proof of identity for five years after your contract of employment ends. This retention period also corresponds to the legal obligation we are under us.

Other data in our staff records or payroll records will be retained for no more than two years after your contract of employment ends, unless we need to retain certain personal data to meet a statutory obligation to retain records or if there is a conflict in the workplace or legal action. “Other data in our staff records or payroll records” can be taken to mean employment contracts, reports of appraisals and performance interviews, correspondence about appointments, promotion, demotion and dismissal, certificates and records of absenteeism.